How to Record Voice Over Narration in PowerPoint

Summary

  • Connect microphone to computer and open PowerPoint presentation
  • Click on “Slideshow” tab, then “Record Slide Show” to start recording narration
  • Speak into microphone as you go through slides, use pen and eraser tools to annotate
  • Save and preview narration, adjust settings as needed, and play presentation with narration.

In this article, I will discuss the steps to record voice over narration in PowerPoint.

Try It Out

To record voice over narration in PowerPoint, first make sure you have your microphone connected to your computer. Then, open your PowerPoint presentation and go to the slide where you want to add the narration.

Click on the “Slideshow” tab in the ribbon at the top of the screen. Next, click on the “Record Slide Show” option in the “Set Up” group.

A new window will appear with recording options. Make sure “Slide and animation timings” and “Narrations, ink, and laser pointer” are both selected. Click on the “Start Recording” button.

As you go through your slides, speak into your microphone to record your narration. You can also use the pen and eraser tools on the screen to annotate your slides as you speak.

When you’re finished recording, click on the “Stop Recording” button. You can then preview your narration by clicking on the “Play” button.

If you’re happy with your recording, click on the “Save and Close” button to save your narration to the presentation. You can then play your presentation with the narration by going to the “Slideshow” tab and clicking on “From Beginning” or “From Current Slide.”

Record Narration and Timings

  • Click on the Slide Show tab at the top of the PowerPoint window
  • Select Record Narration from the Set Up group
  • Adjust the microphone settings to ensure proper recording levels
  • Click OK to start recording the narration
  • Speak clearly and confidently into the microphone as you go through the presentation
  • Click Stop to finish recording the narration
  • Review and edit the recording to make any necessary adjustments
  • Click Save to save the narration and timings for the presentation

Preview Recorded Content

First, click on the “Slide Show” tab in the Ribbon.

Next, click on the “Record Slide Show” icon.

A menu will appear with options to start recording from the beginning or from the current slide. Select your desired option.

Once you have finished recording your voice over narration, click on the “Slide Show” tab again and select “Play from Beginning” to preview your recorded content.

To navigate through the slides, you can use the arrows on your keyboard or click on the slides in the Slide Tray at the bottom of the screen.

If you need to make any edits to your recorded content, simply go back to the “Record Slide Show” menu and select “Clear” to remove the recording.

Remember to adjust the speed of your narration, add a countdown timer, or use the laser pointer tool as needed for your presentation.

Manage Narration and Timings

To do this, click on the ‘Slide Show’ tab in the Ribbon at the top of the PowerPoint window. Then, select ‘Rehearse Timings’ in the Set Up group. This will allow you to record your narration and set the timings for each slide accordingly.

As you go through your presentation and narrate each slide, PowerPoint will automatically record the timings for each slide.

If you need to adjust the timings for a specific slide, simply go back to the ‘Rehearse Timings’ option and make the necessary changes.

You can also manage the narration by recording it through the ‘Record Slide Show’ option in the Slide Show tab. This allows you to record your voiceover for the entire presentation or individual slides.

By managing narration and timings in PowerPoint, you can create a seamless and professional voiceover for your presentation.

Remove Narration or Timings

1. Click on the “Slideshow” tab in the Ribbon at the top of the screen.
2. Select “Set Up Slide Show” from the menu.
3. In the Set Up Show window, uncheck the boxes next to “Narrations” and “Timings.”
4. Click “OK” to save your changes.

Set Slide Timings Manually

Start by selecting the slide you want to set the timing for. Then, go to the Ribbon and click on the Slide Show tab.

Next, click on the Rehearse Timings icon. This will start a countdown for each slide, allowing you to speak while the slide is displayed.

As you speak, PowerPoint will automatically record the timings for each slide. If you want to adjust the timing manually, simply use the Pen or Eraser to mark the start and end points of each slide.

Once you have set the timings for all slides, click on Save to apply the changes. You can now preview your presentation with the new timings by clicking on Slide Show in the menu.

By setting slide timings manually, you can ensure that your voice over narration aligns perfectly with each slide, creating a seamless and professional presentation.

Save a Recording

1. Click on the **File** tab in the Ribbon.
2. Select **Export** from the menu options.
3. Choose **Create a Video** from the Export menu.
4. In the **Create a video** window, adjust the settings for the video quality and timings.
5. Click on the **Create Video** button to save the recording as a video file.
6. Choose a location on your computer to save the video file.
7. Name the file and click **Save**.

Publish to Share

To record voice over narration in PowerPoint, first open your PowerPoint presentation. Click on the “Slideshow” tab in the ribbon menu at the top of the screen. Then, select “Record Slide Show” from the drop-down menu.

A new window will pop up with options to start recording from the current slide or from the beginning of the presentation. Click on the desired option and a new window will open with recording controls.

Click on the red record button to start recording your voice over narration for the slide. Speak clearly and concisely to convey your message effectively. You can also use the arrow buttons to navigate through the slides while recording.

To stop recording, click on the square stop button. You can listen to your recording by clicking on the play button.

Once you are satisfied with your voice over narration, you can save the recording by clicking on the save button. Your narration will be saved as part of the presentation.

Remember to test your recording before finalizing it to ensure the audio quality is clear and the pacing is appropriate for your presentation.

With these simple steps, you can easily record voice over narration in PowerPoint to enhance your presentations and engage your audience effectively.

Create Closed Captions

1. First, make sure your voice over narration is recorded and inserted into your PowerPoint presentation.
2. Click on the “Slide Show” tab in the Ribbon at the top of the screen.
3. Select the “Subtitle” option from the “Set Up” group.
4. A dialog box will appear where you can enable closed captions for your presentation.
5. Click on the checkbox next to “Show Subtitles” to turn on closed captions.
6. You can adjust the settings for your closed captions, such as the language and font size, by clicking on the “Options” button.
7. Once you have customized your closed captions, click “OK” to apply the changes.
8. During your presentation, the closed captions will appear at the bottom of the screen to provide text for your voice over narration.

Additional Video Tool Options

To use these tools, simply download and install the software onto your computer. Once installed, you can import your PowerPoint presentation into the program and record your voice over narration directly within the software. This will give you more control over the recording process and allow you to make edits as needed.

Remember to save your video file in a compatible format, such as MP4, before importing it back into PowerPoint for playback.

Additionally, you can also consider using a teleprompter to help you deliver your narration smoothly and confidently. This can be especially helpful if you struggle with memorizing scripts or speaking off the cuff. Simply load your script into the teleprompter software and adjust the speed to match your speaking pace.

By exploring these additional video tool options, you can enhance the quality of your voice over narration in PowerPoint presentations and create more engaging and professional-looking videos.

Keyboard Shortcuts During Recording Process

When recording voice over narration in PowerPoint, keyboard shortcuts can help streamline the process. Here are some key shortcuts to keep in mind:

To start recording your narration, press Alt + R, then press I to begin recording.

If you need to pause the recording, press Alt + R, then press A. To resume recording, press Alt + R followed by R.

To stop recording altogether, press Alt + R, then press S.

Remember to save your recording by pressing Alt + F, then A to save the presentation.

Utilizing these keyboard shortcuts can help you navigate the recording process more efficiently and effectively. Practice using them to become more proficient in recording voice over narration in PowerPoint.

Frequently Asked Questions

Why can’t I record my voice on PowerPoint?

You can’t record your voice on PowerPoint because you may not have enabled Microphone access for the app. To do so, go to Settings > Privacy & security > App permissions > Microphone > Switch on “Microphone access” and toggle on the switch for PowerPoint under “Let apps access your Microphone”.

How do I make my voice recording play automatically in PowerPoint?

To make your voice recording play automatically in PowerPoint, you need to go to Normal view, click on the audio icon on the slide, and then select “Automatically” in the Start list under the Audio Tools Playback tab.

Can you add audio to PowerPoint?

Yes, you can add audio to PowerPoint by inserting music, narration, or sound bites into your presentation. Your computer needs a sound card, microphone, and speakers to record and play the audio. To add audio, select the slide and click Insert > Audio.